Administrative Officer I (Records Officer I)
Salary Grade: 10
Item Number: PHILSAB-ADOF1-15-2020
Division: General Services Division
Minimum Qualification Standards:
Education: Bachelor’s degree
Experience: None required
Training: None required
Eligibility: Career Service Professional / Second Level Eligibility
Duties and Responsibilities:
1. Provide administrative support in the planning, formulating, and implementing a
records management and archival administration program for the efficient
creation, utilization, maintenance, retention, storage, preservation, conservation
and disposal of public records including the adoption of security measures and
vital records protection program for the Agency;
2. Provide administrative support for knowledge management activities which
includes coordination with other units within the organization for capturing
knowledge of employees that should be shared and retained within the
organization;
3. Assist in preparing documents for meetings and presentations during knowledge
sharing sessions and related activities;
4. Assist in the development and maintenance of an efficient records system; and
5. Perform other duties of a regular or special nature as may be assigned from time
to time.
records management and archival administration program for the efficient
creation, utilization, maintenance, retention, storage, preservation, conservation
and disposal of public records including the adoption of security measures and
vital records protection program for the Agency;
2. Provide administrative support for knowledge management activities which
includes coordination with other units within the organization for capturing
knowledge of employees that should be shared and retained within the
organization;
3. Assist in preparing documents for meetings and presentations during knowledge
sharing sessions and related activities;
4. Assist in the development and maintenance of an efficient records system; and
5. Perform other duties of a regular or special nature as may be assigned from time
to time.
Applicants who have all or any of the following backgrounds are preferred:
Educational background:
• A graduate of Business/Office Administration, Library and Information Science and
other similar courses.
Experience and training background:
a) With work experience in document archiving and records management;
b) Knowledgeable and familiar with Republic Act No. 9470 and ISO 9001:2015
requirements; and
c) Organized and demonstrate strong written and oral communication skills.
• A graduate of Business/Office Administration, Library and Information Science and
other similar courses.
Experience and training background:
a) With work experience in document archiving and records management;
b) Knowledgeable and familiar with Republic Act No. 9470 and ISO 9001:2015
requirements; and
c) Organized and demonstrate strong written and oral communication skills.