Administrative Assistant III
Salary Grade: 9
Item Number: PHILSAB-ADAS3-12-2020
Division: General Services Division

Minimum Qualification Standards:
Education: Completion of two-year studies in college or high school graduate with relevant vocational/trade course
Experience: 1 year of relevant experience
Training: 4 hours of relevant training
Eligibility: Relevant MC 11 s. 1996 or Career Service Sub-professional / First Level Eligibility

Duties and Responsibilities:
1. Provide administrative, secretarial and clerical support to the Chief Administrative
Officer and the division by performing the Standard Administrative Assistance
Tasks (SAAT);
2. Facilitate the undertaking of Complete Staff Work (CSW) on matters requiring the
attention of the Division Chief prior to submission;
3. Coordinate with suppliers, clients, internal units and oversight agencies such as
the DBM, COA, among others;
4. Coordinate the preparation and submission of the Project Procurement
Management Plan (PPMP) and Purchase Requests (PR) of the Division;
5. Perform messenger and clerical functions in support of building administration,
property and supply control, inventory and disposal activities;
6. Assist in the conduct of physical tagging and tracking assets for inventory and
7. Enhance and grow professional knowhow and linkages by attending educational
workshops, establishing personal networks, participating in professional societies,
and reviewing relevant publications, as applicable; and
8. Perform other duties of a regular or special nature as may be assigned from time
to time.

Applicants who have all or any of the following backgrounds are preferred:
Educational background:
• A graduate of Business Administration, Office Management and other similar
Experience and training background:
a) With work experience in purchasing and inventory management;
b) Knowledgeable and familiar with RA 9184 requirements; and
c) Organized and demonstrate strong written and oral communication skills.